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Preventing everyone except one user from editing a checklist

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Some companies have thousands of users, and a particular checklist may only be relevant to one user (or a very small number of users). When that’s the case, there’s no need to give everyone the ability to edit the checklist.

In this example, we’ll show you how to prevent everyone except just one user from making changes to a checklist. To do that, you’ll need to create a permission scheme and configure it so that only that user has editing rights.

Of course, you can always add multiple users instead of just one. It depends on what you need for your unique situation.

  1. Go to the Checklist Permissions Schemes page, and create a new permission scheme (for details, see Working with permission schemes: Create a permission scheme).

  2. Click Permissions next to the scheme you just created.

  3. For the All Permissions permission, add a rule to grant the user access.

  4. Assign the permission scheme to your checklist context (for details, see Editing permission schemes).

That’s it! Now only the user you selected can modify the checklist. Other users will be able to view the checklist but cannot make any changes.

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